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Site stages and research controls

The stage on a site is not decorative admin theatre. It tells RealClear where the deal is and changes how source monitoring is treated.

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The pipeline stages

A property can be set to:

• Screening — early evaluation.
• Underwriting — active diligence and decision work.
• Approved — the project has moved forward.
• Shelved — work is parked.
• Closed — the opportunity is complete.
• Killed — the deal is no longer being pursued.

Change the stage from the site workspace when the commercial reality changes. Do not leave an abandoned deal posing as live underwriting; it produces monitoring noise and confuses the portfolio.

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What stage does to monitoring

A stage change can re-tune the property’s public-source monitoring rules to that stage. In plain English:

• Underwriting is where a delivered Site Memo can move into active monitoring.
• Shelved and killed sites stop cadence checks.
• A site with paused or disabled rules is not silently monitored in the background.

The workspace shows the real count of armed rules and last check. If it says none are armed, nothing is currently running. That is a status, not an invitation to imagine surveillance.

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Pause research

The site workspace also lets you pause research. Pausing stops configured public-source monitoring checks and Scout research for that property. It does not delete what has already been found:

• Existing findings remain available.
• Existing source records remain available.
• The Site Memo remains available.

Resume research when you are ready for monitoring appropriate to the site’s current stage to continue.

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When to pause versus change stage

Use Pause research for a temporary stop where the commercial stage has not changed—for example, a short internal hold while the team resolves a question. Use a stage change when the underlying deal posture has actually moved. A shelved or killed site should say so. The goal is an honest portfolio, not a museum of old pins.

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A quick operational check

When a site is supposed to be watched:

1. Confirm a Site Memo was delivered.
2. Confirm the site is in the appropriate stage, normally underwriting.
3. Confirm research is not paused.
4. Open Monitoring and check that at least one rule is armed.
5. Check the last pass time before concluding anything has failed.

If that sequence still looks wrong, contact RealClear with the site name and current stage so support can distinguish setup, cadence, and evidence questions.